HR paperwork and onboarding in the hospitality industry are traditionally manual, messy, and slow. From starter forms and contracts to health & safety declarations, managing these across paper files or emails can create costly delays and compliance risks.
With Alphanomic , UK-based restaurants and hotels can digitise all HR documents and signatures speeding up onboarding, improving security, and staying audit-ready.
1. Seamless Digital Onboarding
Onboard new staff in minutes, not days. With Alphanomic :
Send HMRC-compliant starter forms electronically
Capture signed contracts via mobile or desktop
Assign mandatory training or policies with e-confirmation
Automatically store and tag every document under the staff profile
Result: Paper-free onboarding that’s faster and error-free.
2. E-Signature with Legal Validity
No need for external tools like DocuSign. Alphanomic has:
Built-in e-signature for employment contracts, NDAs, training acknowledgements
Timestamped and IP-verified records
Works on mobile and desktop
Notifies managers when signatures are completed or overdue
Result: Sign and store critical documents instantly and securely.
3. Private, Role-Based Document Centre
Set who can see what HR, line manager, or employee
Upload any format (PDF, images, videos, policies)
Keep records secure and GDPR compliant
Access anytime from web or mobile
Result: Never lose track of important paperwork again.
4. Smart Reminders & Version Control
Auto-reminders for unsigned or outdated documents
Track who viewed and acknowledged policy updates
Maintain audit logs for HR and legal peace of mind
Result: Stay compliant with the UK employment law and health & safety standards.
5. Designed for Multi-Location Teams
If you manage more than one site:
Set up location-specific documents (e.g. site training, procedures)
Assign HR ownership to specific managers
Roll out company-wide policy updates in a click
Result: Consistency across branches without duplicating effort.
Why It Matters
From day one, staff engagement and compliance matter. Restaurants and hotels that digitise their HR documents not only save time but also gain:
Faster new starter setup
Lower HR risk
Greater team accountability
Secure, centralised records
Still chasing paper contracts and signatures?
Upgrade to Alphanomic and manage all your HR documents and signatures in one secure place.