Onboard new starters and manage employee records without compliance gaps
When onboarding steps are tracked in email and employee files sit in folders, HR teams chase missing documents and managers lack visibility. Alphanomic centralises profiles, digital onboarding flows, UK compliance checks, contracts, and workforce administration across every location.
Guide new starters through tracked onboarding with mandatory compliance steps
Maintain complete employee profiles, contracts, documents, and activity history in one place
Organise teams by department, location, and role with controlled access permissions
From invitation to operational employee in one workflow
Alphanomic matches how HR teams actually onboard: invite starters, collect compliance documents, verify right-to-work, then connect records to rotas and attendance.
Create a complete employee database with profiles, contact details, and employment information in one place.
Included features
Employee profiles
Contact information
Employment details
Job roles and positions
Departments and teams
Locations and sites
Employment status
Emergency contacts
Employee ID management
Personal information
Workforce status tracking
Historical employee records
Employee directory views
Search and filter employees
Bulk employee management
Employee database and profiles
02
Core feature
Employee onboarding & UK compliance
Guide new starters through one structured flow, personal details, payroll information, mandatory UK checks, contracts, and training, with clear completion status for managers and HR.
Included features
Onboarding process dashboard
Employee invitation workflows
Personal details collection
Bank details capture
Home address records
Education and qualification
Kin and emergency details
Work experience history
Right to work checklist
HMRC and new starter form
National insurance details
Student loan information
Passport and health details
Employment contract step
Employee declaration
Training step completion
Completed and pending status
Mandatory compliance markers
Department and location assignment
Audit-ready document collection
P45 and payroll document readiness
Employee onboarding & UK compliance
03
Contracts and HR administration
Manage employment contracts, renewals, change requests, resignations, and HR cases from the employee profile.
Included features
Employee contract management
Contract renewal tracking
Change request workflows
Resignation management
HR case handling
Side letter management
Document storage on profile
Activity history
Employment contract completion
Contract status visibility
HR administration tabs
Employee lifecycle tracking
Contracts and HR administration
04
Organisation structure
Organise employees by department, team, business unit, location, and position as your workforce grows.
Included features
Department management
Team structures
Business unit grouping
Location assignment
Position and role mapping
Department breakdown views
Location breakdown views
Workforce distribution reporting
Transfer between locations
Department assignment rules
Organisational hierarchy
Team visibility for managers
Organisation structure
05
Roles and permissions
Control who can view and manage employee information based on role, department, and location access.
Included features
Administrator roles
Manager roles
Department access control
Location access control
Operational permissions
Role-based leave access
Manager employee visibility
Controlled HR data access
Permission-based workflows
Secure workforce records
Roles and permissions
06
Employee profile hub
Give employees and managers a single profile view for onboarding, leave balances, holidays, documents, and activity.
Included features
Employee profile hub
Onboarding process access
Leave balance visibility
Holiday list access
Document access
Activity history
Self-service profile updates
Approval status tracking
Mobile-friendly employee access
Connected leave and rota data
Employee profile hub
07
Multi-location employee management
Maintain consistent workforce records and onboarding standards across every site in your organisation.
Included features
View employees by location
Assign employees to locations
Transfer employees between sites
Centralised workforce records
Location-specific onboarding
Multi-site employee directory
Cross-location reporting
Consistent compliance standards
Location manager visibility
Central HR administration
Multi-location employee management
08
Workforce visibility and reporting
Understand workforce structure, staffing distribution, and employee status across the organisation.
Included features
Total employees reporting
Active employee counts
Department breakdown
Location breakdown
Employment status reports
Workforce distribution views
Onboarding completion reports
Headcount by location
Manager workforce dashboards
Export-ready workforce data
Workforce visibility and reporting
Ready to replace scattered employee records?
See how digital onboarding and employee management work for your team
Start a 30-day free trial to test onboarding flows, compliance steps, and HR administration with your team.
Why growing teams move employee management into one platform
Manual onboarding works for small teams. As headcount grows, HR needs structured flows, compliance tracking, contract management, and connected workforce records in one place.
Capability
Spreadsheets
Alphanomic
Employee records
SpreadsheetsSpreadsheets and folders
AlphanomicCentralised employee database
Onboarding
SpreadsheetsPaper forms and email chase
AlphanomicTracked digital onboarding flows
UK compliance
SpreadsheetsManual checks
AlphanomicRight to work and HMRC in workflow
Contracts
SpreadsheetsSeparate filing
AlphanomicContracts linked to employee profile
Multi-location teams
SpreadsheetsDisconnected records
AlphanomicLocation and department structure
Workforce integration
SpreadsheetsStandalone HR files
AlphanomicConnected to rota and attendance
Move onboarding, compliance tracking, and employee records into one platform your HR team uses every week.
Staff rota software for industries that run on shifts
Hospitality, retail, healthcare, cleaning, and operations teams use Alphanomic to plan rotas with clearer scheduling workflows across every site they run.
“Onboarding no longer depends on chasing paperwork over email. Starters complete compliance steps digitally and HR connects new records to rotas much faster.”
Ruben Hudson
Area Manager
Connected workforce platform
Rotas work better with attendance, leave, and employee records
Scheduling is one part of workforce management. Alphanomic connects rotas with attendance, leave, employee records, and reporting in one daily workflow.
One connected platform
6 workforce modules linked to your rota planning workflow.
Clear answers about employee records, digital onboarding, UK compliance checks, contracts, and multi-location HR administration.
Quick answers
10 common questions from UK operations and HR teams evaluating workforce software.
01What is employee management software?
Employee management software helps businesses store, organise, and access workforce information. Alphanomic combines employee records with digital onboarding, UK compliance checks, contracts, and connected rota and attendance workflows.
02Does Alphanomic include employee onboarding?
Yes. New starters follow a structured onboarding process covering personal details, bank information, right-to-work checks, HMRC starter forms, contracts, declarations, and training with completed and pending status tracking.
03Can I track UK compliance during onboarding?
Yes. Mandatory steps include right to work, HMRC and new starter forms, national insurance, student loan, passport, health details, employment contract, and employee declaration.
04Can I manage employees across multiple locations?
Yes. Assign employees to locations, transfer staff between sites, and maintain centralised records with location and department breakdowns.
05Does employee management connect to rotas and attendance?
Yes. Employee records connect to staff rota software, attendance tracking, leave management, and workforce reporting inside the Alphanomic platform.
06Can managers control access to employee information?
Yes. Role-based permissions control administrator, manager, department, and location access to workforce data.
07Is contract renewal and resignation management supported?
Yes. Manage employment contracts, contract renewals, change requests, resignations, and HR cases from the employee profile.
08Can employees see their onboarding progress?
Yes. The onboarding process shows each step with completion status so employees and managers know what is complete and what remains.
09Is the software suitable for hospitality and care teams?
Yes. Restaurants, hotels, retail chains, care homes, cleaning companies, and warehouses use Alphanomic for high-turnover onboarding and multi-site workforce administration.
10Can I invite new employees digitally?
Yes. Send employee invitations, create profiles, and start the onboarding checklist automatically when a new starter joins.
