Leave management
Configure leave policies managers and employees can trust
When leave rules live in policy PDFs and balances sit in spreadsheets, approvals slow down and rota coverage suffers. Alphanomic runs accrual rules, eligibility, approvals, and team calendars in one leave engine connected to your rotas.
Measurable outcomes
Leave outcomes HR and managers can measure
Fewer scheduling conflicts, faster approvals, and clearer team planning before absences hit service.
Flexible
Policy control
Unlimited leave types with location, role, and department-specific rules.
Faster
Approval speed
Structured workflows replace email and spreadsheet approval chasing.
Visible
Rota impact
See how requests affect team calendars and coverage before you approve.
The leave problem
When leave is manual, coverage and payroll both suffer
Most leave pain is not recording a request. It is balancing policy rules, team calendars, and rota impact without a single system.
Policies in documents
Leave rules sit in PDFs while balances get updated manually, so HR and managers interpret rules differently.
Approval threads
Requests scatter across email and chat with no audit trail or clear view of who is off and when.
Rota surprises
Approved leave lands on the planner too late, forcing last-minute schedule rebuilds before busy periods.
See leave management in action
Configure policies on web, request leave on mobile
HR teams build leave rules on web while employees request leave, check balances, and follow approval status from mobile.
How leave management works
Policies, accrual, approvals, and team calendars
Watch a guided walkthrough in a live demo, or explore web and mobile screenshots below.
Book a live demoWeb screenshots
Leave policy setup
Configure types, accrual rules, and eligibility.
Leave scenarios
Built for teams that plan around planned absences
Leave management covers policy setup, employee requests, manager approvals, and rota-aware planning.
Annual leave planning
Employees request leave against live balances while managers see team calendar impact before approving.
Sick and unpaid absence
Track sick leave, unpaid absence, and custom leave types with the right approval chain per policy.
Multi-site leave rules
Configure location-specific holidays, accrual rules, and approvers for each site in one platform.
Rota-aware approvals
Review leave requests with coverage context so managers protect service before signing off.
What you can do
Leave capabilities inside the platform
Explore how leave management fits into Alphanomic, connected to rotas, attendance, onboarding, and payroll reporting.
Build leave types and rules for every employee group and location.
- Unlimited leave types
- Accrual rules and balance caps
- Eligibility and restriction rules
- Location and role-specific policies
Who it helps
Fair requests for staff, clear control for managers
Employees need transparent balances. Managers need coverage visibility before they approve.
Managers and HR teams
- Configure leave types and approval chains
- Review team calendars before approving requests
- Track balances, liability, and encashment
- Maintain audit trails for payroll and compliance
Employees
- Request leave from mobile or web
- See available, used, and pending balances
- Follow approval status without chasing managers
- Plan time off with clearer policy rules
How it works
From policy setup to approved absence in four steps
A repeatable rhythm that replaces spreadsheet leave tracking.
Configure policies
Set leave types, accrual rules, and eligibility for each employee group.
Request leave
Employees apply for leave with live balance checks on mobile or web.
Review coverage
Managers see team calendar impact and approve or reject with comments.
Update records
Approved leave updates balances, calendars, and rota planning automatically.
Explore more
Works alongside staff onboarding and document centre
Leave management connects to people records and workforce documents as employees move through the platform.
Staff onboarding
Set up employee records before leave policies apply.
Document centre
Store policies, contracts, and absence-related documents centrally.
Need the full product view?
Explore leave management software for end-to-end absence control
This page covers leave management inside Alphanomic. For the complete leave policy engine including advanced accrual, encashment, forecasting, and multi-location depth, visit the dedicated product page.
View leave management softwareFrequently asked questions
Leave management FAQs
Practical answers about leave policies, approvals, balances, rota impact, and multi-location leave rules.
Quick answers
6 questions about how this feature fits your weekly operations.
Is this the same as the leave management software product page?
No. This page explains leave management as a platform feature: policies, requests, approvals, balances, and team calendars. The leave management software page covers the full leave policy engine in greater depth.
Can I create different leave policies per location?
Yes. Configure leave types, accrual rules, holidays, and approval chains for different locations, roles, and departments.
Does leave connect to rota scheduling?
Yes. Approved leave and pending requests appear on team calendars and rota planning views so managers spot conflicts before schedules are published.
Can employees request leave on mobile?
Yes. Staff can request leave, check balances, and track approval status from the mobile app.
Does the platform support carry forward and encashment?
Yes. Configure carry forward rules, encashment options, and balance caps as part of your leave policy setup.
Are approval workflows auditable?
Yes. Multi-level approvals include history, comments, and rejection handling for HR and compliance review.
Try leave management
Test leave policies and approvals with your HR team
Start a 30-day free trial to configure leave types, run approval workflows, and plan team coverage around absences.