Free employee timesheet template
Free Employee Timesheet Template
Track employee working hours with a free timesheet template for Excel, Google Sheets, and print.
Keeping accurate records of employee hours is essential for payroll, compliance, and workforce management. This free Employee Timesheet Template helps you record start times, finish times, breaks, overtime, and total hours worked. Perfect for businesses that currently manage timesheets manually in Excel or Google Sheets before moving to automated time tracking.
employee-timesheet-template.xlsx
Employee timesheet template preview
| Employee | Date | Clock In | Clock Out | Break | Total Hours | Overtime | Approved |
|---|---|---|---|---|---|---|---|
| Amelia Carter | 06 Jul | 08:00 | 16:30 | 0:30 | 8.00 | 0.00 | Yes |
| Noah Patel | 06 Jul | 09:00 | 18:00 | 0:30 | 8.50 | 0.50 | Yes |
| Grace Williams | 06 Jul | 14:00 | 22:15 | 0:45 | 7.50 | 0.00 | Pending |
| Oliver Khan | 06 Jul | 22:00 | 06:00 | 0:30 | 7.50 | 0.00 | Yes |
Why use a employee timesheet template?
Why use an employee timesheet?
An employee timesheet gives managers a clear record of hours worked, overtime, attendance, and payroll-ready totals. It helps reduce calculation errors and keeps work records organised in one spreadsheet.
Record daily working hours
Track overtime
Monitor employee attendance
Prepare payroll
Reduce manual calculation errors
Keep accurate work records
Improve workforce visibility
What is included?
Everything a small team needs to track working hours
Employee information
Date
Clock in time
Clock out time
Break duration
Total hours worked
Overtime hours
Manager approval
Weekly summary
Monthly summary
How to use the template
From clock-in records to payroll-ready hours in six steps
Follow a simple timesheet workflow: enter employee details, capture clock-in and clock-out times, record unpaid breaks, review overtime, approve the sheet, and export for payroll.
Built for UK shift-based teams
Use it for one location, one department, or a small rota team that needs a clear timesheet view before moving to live scheduling software.
Enter employee details
Add the employee name, role, or department so each timesheet row is easy to review.
Record clock-in and clock-out times
Enter start and finish times for each working day or shift.
Add unpaid breaks
Record unpaid break duration so total hours and overtime stay accurate.
Review overtime hours
Check overtime totals against your business rules before sending the sheet for approval.
Approve timesheet
Use the manager approval column to confirm the hours are ready for payroll.
Export for payroll
Save, export, or print the completed timesheet for payroll processing.
Why Excel timesheets become difficult
Spreadsheets get harder as teams grow
Spreadsheet timesheets can work for small teams, but they become harder to manage as headcount, sites, overtime rules, and payroll deadlines increase.
- Manual calculations can create payroll errors
- Missing clock-in records are easy to overlook
- Version control issues appear when managers share separate copies
- No mobile access for staff on the move
- No GPS verification for site-based clock-ins
- No automatic approvals or reminders
- Overtime rules often need custom formulas
Upgrade to Alphanomic time tracking
Stop managing timesheets manually
Alphanomic automatically records employee hours and prepares payroll-ready timesheets with mobile clock in/out, GPS verification, overtime tracking, and live attendance visibility.
Mobile clock in/out
GPS verification
Geofencing
Live attendance dashboard
Automatic timesheets
Overtime tracking
Related templates
More time tracking and workforce templates
This page opens the time tracking template cluster for UK teams, connecting employee timesheets, weekly and monthly timesheets, attendance sheets, and related rota resources.
Useful next reads
Connect your template to better workforce workflows
Employee timesheet template FAQ
Frequently asked questions
Quick answers on editing, using, and scaling the free employee timesheet template.
Automate employee time tracking
Stop managing timesheets manually
Start with the free timesheet template today, then move to Alphanomic when you need mobile clock-ins, GPS verification, overtime tracking, and payroll-ready exports.